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Top Five Strategies on Setting Up a Call Center for Small Businesses

Wednesday, March 8, 2017 22:17
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(Before It's News)

A call center company bridges the gap between the business and the customer. Around the world, small businesses rely on call centers to handle technical concerns and other inquiries made by customers. Without call centers, business growth is almost impossible. Setting up a call center for small businesses seems like a good move in the modern arena. However, it’s not an easy task. If you want to establish your own contact center, you need some competitive strategies in your playbook.

Determine and Allocate Your Resources

In setting up your call center, you need to amass resources. For equipment alone, you’ll need to shell out thousands of dollars. While you can start in a small office area with only one desktop computer, you may need to expand in less than two months. To determine the resources you need, you need to see the full scope of your plan. How much money do you actually need? Who can help you run the call center startup? What tools are you planning to use? By answering these basic questions, your plan will start to unfold.

Also, the planning stage will help you figure out if you actually want to build your own center or outsource the service. Through outsourcing, you can save time – provided you can afford the extra costs. You have the option to outsource all services of your contact center, or just some selected portions.

Set Up An Efficient Hiring Process

Recruitment is a crucial step in building your contact center. One of the common mistakes of call center startups is the failure to implement an efficient hiring process. This process must be set up right from the start. If you already have a ‘star team’ that will help you get started, then you’re strafing for victory.

What makes a hiring process efficient? First, you need to adapt a creative screening method. Most applicants have already encountered different recruitment systems. It’s time to challenge them by putting up tricky, scenario-based interviews. Second, you have to streamline the process as much as needed. The transition from the initial stage to the next stage must be smooth.

Integrate a Reliable Call Manager System

All startup call centers must rely on virtual call manager software to streamline all processes. From predictive dialing to performance monitoring, an advanced system will help you run the center automatically. With hundreds of call manager tools in the market today, it may be tricky to find the right one for your business. To do this easily, you need to have a checklist. Figure out which qualities matter a lot to you. On top of that, you can check out the latest market reviews. If one system has more than two favorable reviews, then it’s probably a good option. Location is another factor that you mustn’t ignore. Some systems are more effective in specific locations, while others are versatile enough.

Create Your Center’s Unique Resolution Framework

Call centers are designed to bring solutions to people. A solution-focused system will always work, but you must be willing to add in your unique touch. Creating your call resolution framework is a satisfying process that’ll benefit your business in the future. If you have a unique resolution system in place, your agents will become more flexible in finishing their calls. In turn, your center will gain better feedback.

Formulate an Exceptional Tactic to Find Clients

Now that all of your systems are in place, you need to create an exceptional strategy to find clients. Keep in mind that the market is already saturated with contact centers. What makes your center stand out from the rest? You must know the answer to this question if you want to find the best clients. So, do your research and determine the right ‘spark’ that clients are looking for.


Are you now ready to establish your own contact center? Once you’ve ironed out your plan, it’s time to move past the drawing board. It’s now time to introduce your contact center to the world.



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