Many companies have realized the benefits of using payroll software over manual processing, and therefore automated systems are increasing in popularity. However, payroll software can only help solve some of a company’s processing problems. They are still left with HR to manually manage. To help alleviate this issue, HR software is increasing in popularity as well, but having two standalone systems can be costly. Fortunately, there is another option: integrating HR with payroll. The question is: are these types of systems truly superior to individual systems? Let’s find out!
They Reduce “Double Data”
The most obvious benefit of integrated HR & payroll systems is reducing the need for double data entities. With an all-in-one system like UZIO, data entered into one system is instantly integrated over to the other system, meaning it only needs to be entered once to reach both systems. Since information from both the HR and the payroll department can be viewed from a single platform, this also prevents duplicate records from being created, since staff can see if the information has already been entered into the system (even if it wasn’t by their department).
They Prevent Errors
Humans are prone to making errors, especially after a long day in the office. This problem gets worse when they are tasked with manually copying information from one system over to another, increasing the likelihood of errors. Unfortunately, even the tiniest of errors can be detrimental to your business. These errors won’t be corrected until they are discovered, and by then, they could be affecting your employee retention rate! Integrating HR and payroll systems reduces the likelihood of errors since the system automatically copies information over from each system, rather than leaving the task up to employees.
They Save Time
By integrating your HRIS with your payroll system, employees in both the HR and payroll departments will see an increase in their available time. This is important because both departments have a lot of individual tasks to manage, which are already time-consuming enough as it is, so automating many of these tasks can help make their workloads more manageable. Integrating payroll software with HR software also results in more efficient communication between the two departments, since data is instantly relayed between the two via the all-in-one system.
They Ensure Compliance
The HR department is tasked with ensuring many different requirements (ranging from labor laws to payroll practices) remain compliant with relevant federal, state, and local laws. Having access to both the HRIS and the payroll system from a single platform makes this job a lot easier, which helps protect your business from fines and penalties that can result from non-compliance. This is especially helpful in the event of an audit since reports can quickly be generated (using one platform) from both departments to provide accurate, time-stamped evidence.
They Expand Self-Service Options
While combining payroll software with HR software provides many benefits for workers in those departments; they don’t stop there; many benefits are also extended to employees in the rest of the company, mainly in the forms of paycheck access and benefits management.
Paycheck Access: An all-in-one platform allows employees to easily access their current and past paychecks via an online portal. This lets them keep track of their income, estimate upcoming income, and is also useful come tax time since W-2s can be accessed using the same portal. If an employee thinks they have been underpaid for their time worked, they can easily compare their paycheck to the time/attendance records (which can also be accessed using the same platform) to ensure they have been properly compensated.
Benefits Management: Previous to the invention of HR software, employees would have to schedule a meeting with the HR department if they wanted to discuss benefits such as health insurance, life insurance, or retirement plans. Fortunately, that is no longer the case, since HR software allows them to view, update, and cancel any benefit(s) they might have. Not only does this save the HR department time, but it also makes the process easier for the employees, since they can make these changes on their own without assistance.
From pricing to performance, there are many clear benefits of using a single system over two standalone, non-integrable ones. With this information in mind, we recommend you start considering the options and upgrade your systems. If a higher ROI, increased productivity, and a reduction in errors sounds appealing to you, then there’s no time like the present: redeem your free 30-day trial of UZIO, an all-in-one payroll, and HR platform, by clicking here!
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