Quartzsite Town Clerk seeks emails from Council & Board Members
Desert Messenger Editor/Publisher
Quartzsite, Arizona
Quartzsite Town Clerk, Terry Frausto, issued the following letter to Mayor and Members of the Common Council for the Town of Quartzsite and Members of Advisory Boards, Committees and Commissions regarding Emails as Public Records and Appropriate Limitations on Email Communications.
The letter is a reminder “that all emails to and from Council members, board and committee members and Town employees concerning Town business are public records. She cautions members not to communicate with four or more members of the same board, which constitutes a quorum. (Evidently Frausto forgot that the Municipal Utilities Commission consists of only five members, and a quorum would therefore be three members. Also, the Personnel Board is a three-member Board, so a quorum would therefore be only two members.)
Frausto then asks the council and board members to forward all emails regarding Town Business to the Town Clerk, even if “only one line is about Town business” stating it is a public record and must be preserved.
Frausto asked Council and board members for their “cooperation in searching your private emails for messages sent or received in the past that relate to Town business,” so she may “properly preserve these public records.”
However, the Arizona Ombudsman’s Open Meeting Law Booklet, clearly defines limitations pertain to a topic that is or may be presented to the public body for a decision, not any issue regarding the very generic phrase, “TOWN BUSINESS”!
OPEN MEETING LAW BOOKLET
Section 7.5.2 Circumvention of the Open Meeting Law.
CLICK LINK BELOW to view letter:
Town of Quartzsite letter to council & boards
Source: http://desertmessenger.blogspot.com/2013/07/quartzsite-town-clerk-seeks-emails-from.html
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