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Important Considerations to Make When Choosing an Electronic Voting System

Saturday, January 13, 2018 3:18
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As technology advances, it is only wise to advance with it. Lagging behind will not only cost you time and money but also cost you the trust that your shareholders, customers and employees have in you. The last thing you want to deal with is unnecessary turnover simply because you are unwilling to change. One investment you should consider making this year is the electronic voting system. This is a system that offers interactive feedback. It is able to offer full meeting support, election ballot and weighted shareholder votes. There is no better way to vote than to do away with the ballot papers. Even so, you have to be very careful when choosing the system to use. Here are some of the things you should do.

Define a voting system

The first thing you need to do is understand how your state’s or company’s statutes and rules define voting systems. In most cases, a voting system is a collection of unified components that when functioning well convert inputs to outputs. The voting system is the core tech that will drive and integrate your election system. Make sure that your shareholders are pro the option of turning to electronic voting before making the investment.

Understand the roles of all stakeholders

The next step is to understand the role of every stakeholder in the process of decision making. Without having clearly defined responsibilities and roles, the project will suffer from confusion resulting in a range of problems including duplication of efforts which will lead to turf wars, cost overruns, missed deadlines, damaged credibility and subsequently an ineffective voting system. The roles and responsibilities of stakeholders must be identified before searching for vote électronique pour assemblées.

Understand the cost of ownership

It is not easy to determine the cost of owning a voting system. When determining cost, you have to think about cost of leasing or purchasing, operating and maintaining the system over its useful life. You also have to account for the cost of modifying other systems within your election space to accommodate the new system.

Plan for seamless migration

Changing the voting system should not interfere with the set voting dates. You should start the migration early. Normal voting has a run-up voting of 6 months and a month of follow-up. Retiring the old system will require that you unfreeze procedures related to the preparation, operation and maintenance of the voting system. The new system should be able to support the crucial procedures you followed in the old system. You must also look for ways to improve the old procedures.

Education and training

One point you need to understand about using electronic voting systems is that a lot of time will be spent in education and training. It is only with proper training that you will be able to improve the levels of efficiency and effectiveness. Set adequate time to train your election officials and system maintenance specialists. 

Migrating to an electronic voting system is the right way to go. It will save you time and money while at the same time improving trust. Invest in a system that delivers what your organization needs and not necessarily the one with the most features.

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