Birthday Project 2012: Preparations

As a prelude to my Birthday Project 2012 post, I decided to break it down for readability purposes not to mention my chance to stall the next write ups. Hahaha! Kidding aside, here’s the first part of our Birthday Project 2012 write up.

To start off, we’ve started planning mid September 2012 already. I know it’s a bit late for this kind of event we’re eyeing on but still we managed to stay calm and brainstorm what we want to achieve. If you’ve been following my blog, you already know that we had our birthday project in Grace to Be Born shelter last year. This year, we wanted something new and  a bit extravagant so we decided to host a party for less fortunate kids.

Initially, we just wanted to have 30 kids considering the budget we had last year. However, my conscience was pushing me to expand and stretch the number to 50 kids. It was a really difficult to decide especially that it’s our first time to do this. We do attend outreach programs but this is different since we will be the ones planning and executing everything. Nevertheless, we agreed. 50 kids, GO! Hahaha!

I communicated with Sr. Ailyn Cayanan, FMA of Don Bosco School Sta. Mesa to coordinate our plans. Since she said her approval, we started to do “the work”.

First things first… SPONSORS! We definitely need donations in Cash and In Kind so we formulated and discussed how to do about it. Of course our friends and relatives were the first ones in the list. Sharing it with friends of friends would be a bonus. With no time to spare, we started sending emails, posting e-cards, word of mouth, etc. Everything we can think of to extend our network and give them the opportunity to share.

Since then, positive responses and overwhelming generosity were seen considering a short time frame. I would enumerate who took part of our endeavor at the end part of my Birthday Project post.

Fast forward….

A day before the event, I decided to take a day’s off and start preparing for stuffs needed for the next day’s event. We bought additional stuff and eco bags for them. We’ve gathered all donations in kind and packed them together for the kid’s loot bags. The food and cart suppliers were also coordinated accordingly to be able to have a smooth sailing event.

It was a really a team effort that we stayed in one house just to prepare for the event. With this, I sincerely thank the Abalos’ family for welcoming us and helped us from the beginning up to the end of our project.

There were challenges encountered during the preparations but thankfully we all surpassed that and was able to execute what we had in mind.

Next, the event proper… Stay tuned! ^_^

You can check Coe‘s blog post: Just Be since she already published her side of the story. ^_^

This post is also published on my Birthday blog.

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