Information Management System (IMS): Features of Business Adoption - Experience of the IT Company CEO Sergii Tymchuk

Information Management System (IMS): Features of Business Adoption – Experience of the IT Company CEO Sergii Tymchuk

The main goal of any successful leader is continuous stable growth and harmonious development of his business. On this path, it is important to immediately determine priorities, create a reasonable and flexible development plan, gradually introduce innovations and constantly optimize processes. What is so easily voiced in practice is not an easy task.

Exclusively for our Before It’s News readers, Sergii Tymchuk, the Computools LLC CEO, agreed to share his management experience, knowledge and vision of implementation of a flexible and innovative Information Management System (IMS), which allowed to solve several challenges the growing company meet on a certain stage.

What Management Issues Can Be Solved With IMS?

The information management system provides automation of data input and integration with running services. Its main aim is to cut costs, create more transparency, drive efficiency, and facilitate process compliance. According to Sergii Tymchuk, there is no limit to the benefits that IMS can bring to an organization.

Optimization of Business Processes

First of all, IMS helps to consolidate all the processes in the company and turn them into one comprehensive solution.

Most enterprises have a complex internal process environment consisting of many heterogeneous applications. With the organization’s growth and new technologies adoption, complexity increases as well.

For Computools internal management Sergii Tymchuk chose Redmine, Jira, Basecamp, Google Sheets, Chatbots and Google Forms as data entry forms. The key point is that any primary data should be entered only 1 time. By automating the business processes with IMS, using point-to-point integration, Computools makes all applications work together seamlessly.

Based on the aforementioned services, with the help of a designer, the company implements customized interfaces that do not violate NDA. Mr. Tymchuk also warns, the more processes the company has, the more time it needs to spend on integrating them.

Now IMS helps to automatically calculate and visualize the KPI (numbers and graphs) in the solid complete timely comparative information (SCTCI) format, provides the ability to dig in-depth for each option.

Reducing the Time Spent on Manual Reporting

To ensure the smooth operation of the company and make informed business decisions, you need access to accurate reports based on the analysis of a large amount of data. Compiling data and creating reports manually is a tedious and time-consuming task. Moreover, often manual reports contain errors.

That is why Sergii Tymchuk offered to build and implement a flexible system of tables and reports that allows tracking statistics in real-time. For example, pivot tables showing margin and sales statistics. With such a powerful analytical tool, Computools can proactively respond to any situation. Moreover, the system generates most reports automatically, saving time on other important issues.

Innovative Advisory Service for Quick Decision Making

Information Management System is also an AI advisor in decision making. It shows warnings and notices as part of reports. This is one more reason for IMS implementing, to Mr. Tymchuk’s mind.

It was developed for the various departments’ specialists in the company. AI advisor is useful for making difficult decisions when the specialist needs a predictive functionality or accurate assessment of various alternatives. Also, this system is helpful when the person needs to analyze an expert assessment, findings based on data, some obvious limitations to make a decision.

Certainly, the responsibility for decision-making rests with the specialist, but AI Advisor helps to analyze the situation and come to a more rational and cost-effective solution.

Here are several important IMS advantages:

• data visualization to support management decisions;
• decrease of data entry errors;
• reduce administration costs;
• reduce the risk of errors in management decision making.

One of the main IMS disadvantages is expenditures for implementation. According to Sergii Tymchuk’s mind, the company must be prepared for the significant spending of both finance and time.

Automation of business processes is only a matter of time for most companies and it’s up to the CEO’s decision exactly how the enterprise will meet this challenge.

Stages of Implementation IMS in Business

In fact, the mandatory stages of implementation do not exist. However, there is the main rule: the automation should be gradual. Sergii Tymchuk advises to start with those areas where manual input causes tangible excessive costs or the risk of errors or inaccuracies. The IMS should be gradually implemented and replace obsolete tools. Do not try to implement everything at a heat – this is not rational.

Depending on the privileges of a single account, the system will provide access to data entry and viewing forms following the company’s processes. Immediately after implementation, the IMS provides the opportunity to receive reports and notifications with smart tips or alerts in real-time.

Sergii Tymchuk’s experience proves that you can verify the effectiveness and benefits of the implemented system from the first days. IMS complements and facilitates those operations that are used in business. It adapts to the business and does not adjust the business processes for itself. Integrity and flexibility of implementation make the IMS available to any business and any industry.

One more important tip form Sergii Tymchuk: “After the implementation of IMS, do not forget to constantly work on upgrading and updating the system. This is necessary to maximize the benefits of the system for your business and optimize all possible processes.”

Possible Problems During IMS Implementation

Although there is no algorithm for IMS implementation, there are a number of difficulties that may be encountered in the process: errors in the calculation algorithms that can distort data; incorrect user actions due to the complex algorithm; stopping business processes due to a system crash.

To minimize risks, Mr. Tymchuk suggests to use a smooth implementation process, when the system can work in parallel with the old version and synchronize with it automatically, and high test coverage (for example, unit tests, autotests). By the way, Computools applies the gradual development of new options, so that each team debugs the main and critical issue at the moment and only then takes up the next.

Continuous Deployment allows to quickly get feedback and correct errors, if necessary. So you can rely on already tested and debugged code.

Based on his experience and knowledge, Sergii Tymchuk assures that optimization and automation of internal processes of the company with IMS allow conducting a deep analysis of productivity, profitability and business performance at any time. The use of IMS for these purposes has already proved its effectiveness, however, like any global changes in the company, the introduction of IMS will require additional efforts and investments.