Productivity tips for those who just don't have time

We live in a world where each person is expected to handle several things at the same time. With so much to do, it’s pretty easy to get overwhelmed and lose your concentration.

Productivity is the only thing that ensures you’re able to keep things going. At the same time, you have to find a way to optimize this productivity once you get the desired productivity level. So, you have two challenges — finding your productivity, and maintaining it.

With that in mind, here are some important tips you could keep in mind:

Use technology to your advantage

Technology has managed to touch our lives in ways that we never thought was possible. Whether it’s communication, connectivity, or even fitness, we are surrounded by technology in just about every aspect of our lives.

Thankfully, technology can also help to optimize your day and become more productive. If you’re the type of person who has a lot of meetings and information to gather, you could use Calendar.AI to optimize your meetings.

With Calendar.AI, you can integrate your calendar and meetings together however, the service goes even one further — when you set a meeting with someone on Calendar.AI, the service immediately  discovers information on them and provides it to you.

The same thing works for companies. You get to know information like their contacts, past history, and much more. For days when you’re meeting with an unfamiliar person or company and you would like to access some information, this will save you a great deal of time.

Calendar.AI is available on both iOS and the Android platform. You get reminders and much more, so you’re better prepared for the meeting.

Of course, Calendar.AI isn’t the only product that helps with this. However, it’s one of the best on the market. You can imagine how many more nifty tools are available to you.

Make a reasonable to-do list.

One of the most significant challenges that people have with productivity is that they tend to get overwhelmed. You take on too many tasks at a time and you find that it’s just too difficult for you to handle. Then, things pile up and you’re left on your own.

So, switch things up. Instead of overwhelming yourself unnecessarily, get a to-do list and use it.

However, you should also note that the normal to-do list might not help. Most of these lists tend to fail because they’re too complex. Some tasks will take long, while others are short-term and won’t waste time. This creates a balance disruption in how we allocate time.

When arranging items on the to-do list, consider each in terms of simplicity and the time you will need to take care of it. the cumulative score will help you to understand what you should do and when you should do it. Or else, you run the risk of making your to-do lost procrastination too.

Figure out your peak hours

Yes, everyone has peak hours. These are the times of the day when you feel more energized and productive, and when you can perform at your best.

For some people, it’s the mornings. Others feel much stronger during the day when they’re able to focus and be more agile. The good thing is that we all have it. The sad thing is that it doesn’t last.

So, to optimize things, try to do the most work at these hours. You need your best times of the day to handle the toughest work. That’s how you optimize the productivity.

Focus on one goal at a time.

How do you pin-point the important things? How does your company understand the importance of tasks?

We all have metrics that we use to assign importance to tasks. Whatever it is, you’re to get it done.

Well, you could try using the 90-90-1 rule to clarify this. Essentially, use the first 90 minutes of your day to handle the most important task. Do this for 90 days. It will help you to focus on the priorities even before the day starts to get more hectic.

The trick is also rather practical. It means that you won’t need to spend every day o one solitary task. You can set up projects with the method and focus on a goal to ensure that you align yourself with it.

Delegate

If you work in a team, delegation is perhaps the best and most important way to save time and optimize things. It’s always a good idea to take advantage of the fact that you have people working with you.

So, break tasks into small parts and have people handle them. At the end of the day, it helps on all fronts. You don’t get so overwhelmed by the task at hand, and you can also watch as the people close to you grow. See? Everyone wins.

However, it’s also important for you to follow up and make sure that people handle the tasks that you’re delegating. Find a reliable way of tracking the projects that you’ve given to people and ensuring that they handle the tasks you’ve passed down. At the end of the day, the process of delegation really only works when people do what they’re supposed to do.

At the same time, you should make it a habit to update people on how you’re doing too. Discuss challenges, work on ways to fix things, and come to holistic solutions together.

One of the best ways to get this done will be through project management software and collaboration tools. Again, remember that you will all need to commit to these tools to ensure that everything works out. It’s like a chain — once there’s a weak link, the entire thing crumbles and there’s really no point to it.